Internal Auditing / Forms, Reports & Instructions

Forms, Reports & Instructions

1099, Vendor Maintenance & W-9

IRS Form W-9

W9.pdf 463.53 KB (Last Modified on March 29, 2018)

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End of Year 1099 Vendor Reporting

Preparing_for_1099_Vendor_Report_03.14.2016.pdf 475.98 KB (Last Modified on March 29, 2018)

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Adding Suppliers/Vendor to KEV

Adding_Supplier_Vendor_to_KEV-_Instructions_with_Attachments_03.21.2016.pdf 594.51 KB (Last Modified on March 29, 2018)

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Adding Records in KEV (Examples)

Interest

Add Record-Interest 03.04.16.pdf 174.55 KB (Last Modified on March 29, 2018)

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Over Deposit

Add Record-Over Deposit 03.04.16.pdf 177.06 KB (Last Modified on March 29, 2018)

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Short Deposit

Add Record-Short Deposit 03.04.16.pdf 176.17 KB (Last Modified on March 29, 2018)

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Bank of America Credit Card Fees

Add Record-BofA Credit Card Fees 03.04.16.pdf 185.69 KB (Last Modified on March 29, 2018)

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Change to Chart of Accounts (Add/Delete Form)

Change to Chart of Accounts

Change to Chart of Accounts 09.14.2021.xlsx.xlsx 21.39 KB (Last Modified on January 3, 2024)

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Bank Signature Cards

Ameris Bank Signature Card Change Form - Part 1 of 2

Ameris Bank - Account Change Checklist or Signature Card changes 6.3.20.pdf 625.33 KB (Last Modified on June 3, 2020)

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Ameris Bank Signature Card Change Form - Part 2 of 2

Ameris Bank - Account Change Form for Signature Card Updates 6.3.20.pdf 604.71 KB (Last Modified on June 3, 2020)

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Signature Card Letter from Principal

Banks Signature Card Letter from Principal rev.12.2023 LS.pdf 1.8 MB (Last Modified on December 19, 2023)

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Ameris Bank - Check Redi Form

Ameris Bank - Check Redi Form.pdf 83.16 KB (Last Modified on June 3, 2020)

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Ameris Bank - Online Access Request Form revised 10.2023

Online Banking Admin Change Form 10.2023.pdf 503.74 KB (Last Modified on October 6, 2023)

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Check Re-Order Form (Safeguard)

Check Re-Order Form- Safeguard (revised 01.2023)

Check Reorder Form 01.9.2023.pdf 57.72 KB (Last Modified on May 25, 2023)

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Clubs: By-laws, Budget & Officers

Guidelines for By-Laws

Clubs - Bylaws Guideline 03.24.2016.pdf 277.83 KB (Last Modified on March 29, 2018)

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Organization Budget Reporting Form

Organization Budget Report 12.16.2013.xlsx 13.5 KB (Last Modified on March 29, 2018)

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Community Ed, Extended Day & Summer Camp

New Employee Set Up Process- Community Ed, Extended Day & Summer Camp

Com Ed Ext Day-Instructions for Directors-New employee set up.pdf 224.6 KB (Last Modified on March 29, 2018)

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PCF Status/Contact Information- Community Ed & Extended Day

Com ED Ext Day-PCF Status Contact Info.pdf 67.88 KB (Last Modified on March 29, 2018)

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Q&A for PCF Processing- Community Ed & Extended Day

Com Ed Ext Day-Q and A for PCF Processing.pdf 97.62 KB (Last Modified on March 29, 2018)

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Receipt Book (CER) Log- Community Ed

CER-Community Education Receipt Book Log 06.22.2016.pdf 406.18 KB (Last Modified on March 29, 2018)

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Reissued Receipt (CER) Book Log- Community Ed

CER-Reissued Community Education Receipt Book Log 06.22.2016.pdf 406.46 KB (Last Modified on March 29, 2018)

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School Entertainment and Performances Form

School Entertainment and Performances - Revised 11-15.pdf 315.58 KB (Last Modified on October 6, 2019)

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Credit Cards

Credit Card Presentation

Credit Card-Powerpoint Presentation 2014-2015.pdf 1.34 MB (Last Modified on March 29, 2018)

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Step by Step Website Information for Parents

Credit Card-Step by Step Website Information for Parents 2014.pdf 492.97 KB (Last Modified on March 29, 2018)

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Instructions for Parents

Credit Card-Email Introduction to Parents.pdf 315.93 KB (Last Modified on March 29, 2018)

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Instruction to Staff

Credit Card-Email Introduction to Staff.pdf 212.64 KB (Last Modified on March 29, 2018)

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Reminder to Staff

Credit Card-Email Reminder for Staff.pdf 223.01 KB (Last Modified on March 29, 2018)

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Template for an Event or Activity

Credit Card-Template for an Event wpdf-04.04.17.pdf 692.61 KB (Last Modified on March 29, 2018)

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Field Trips - Cafeteria Forms (See the Transportation Dept for additional Forms & Instructions)

Field Trip Meals Procedures

Field Trip Meals SOP.pdf 449.77 KB (Last Modified on April 5, 2018)

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Field Trip Lunch Order Form

Field Trip Lunch Order Form.pdf 556.42 KB (Last Modified on April 5, 2018)

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Field Trip Cooler Request Form

Field Trip Cooler Request Form.pdf 215.56 KB (Last Modified on April 5, 2018)

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Field Trip Temperature Log

Field Trip Temperature Log.pdf 317.44 KB (Last Modified on April 5, 2018)

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Florida Teacher Classroom Supply Assistance Program

2023-2024 Memorandum to Principals and Teachers

Memorandum to Principals and Teachers FY2023-2024.pdf 163.24 KB (Last Modified on January 4, 2024)

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2023-2024 Florida Classroom Assistance - IRS Compliance Form

Florida Teacher Classroom Supply Assistance Program FY 2023-2024 - IRS Compliance Form.xlsx 25.73 KB (Last Modified on January 4, 2024)

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2023-2024 Classroom Assistance Log

Classroom Supply Assistance Log FY 23-24.xlsx 39.29 KB (Last Modified on January 4, 2024)

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2023-2024 Florida Teacher Classroom Assistance Acknowledgement Form

2023-24 Florida Teacher Classroom Assistance Program Acknowledgment Form.docx 37.98 KB (Last Modified on January 4, 2024)

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Florida Teacher Classroom Supply Assistance Program- Examples of Approve and Not Approved Items

Florida Teachers Classroom Supply Assistance Program Examples of Approved and Not Approved Items.pdf 79.63 KB (Last Modified on September 10, 2021)

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Fundraisers & School Stores

2023-2024 Approved Inflatable Vendors

2023_2024 Approved Inflatable Vendors.pdf 82.2 KB (Last Modified on April 18, 2024)

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Fundraising: Activity Request

Fundraising Activity Request 01.01.2016.xlsx 14.83 KB (Last Modified on March 29, 2018)

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Fundraising: Check List

Fundraiser Check-off List.xlsx 11.08 KB (Last Modified on March 29, 2018)

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Fundraising: Control Sheet

Fundraising Control Sheet 07.01.2014.xlsx 20.07 KB (Last Modified on March 29, 2018)

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Fundraising: Activity Operating Report

Fundraising-Activity Operation Report 07.01.2014.xlsx 21.63 KB (Last Modified on March 29, 2018)

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Statement of Operation/Inventory

School Store-Statement of Operation Inventory 04.25.16.xlsx 12.3 KB (Last Modified on March 29, 2018)

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Minutes to Decimals Conversion Chart

Minutes to Decimals Conversion Chart

Conversion of Minutes to Decimals 02.09.17.pdf 80.54 KB (Last Modified on March 29, 2018)

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Monthly Financial Report Cover Page

Monthly Financial Report Cover Page rev. 10.04.2021

Monthly Financial Report Cover Page rev. 10.04.2021.xlsx 20.81 KB (Last Modified on November 17, 2021)

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NSF/Worthless Checks & Logs

Worthless-NSF Returned Check Log

Worthless-NSF Returned Check Log.xlsx 13.44 KB (Last Modified on March 29, 2018)

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Write-Off Returned Check Log

Write-Off Returned Check Log.xlsx 11.36 KB (Last Modified on March 29, 2018)

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Returned Checks Presentation

RETURNED CHECKS.pptx 2.84 MB (Last Modified on March 29, 2018)

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Affidavit of Comparison of Driver's License/Affidavit of Personal Knowledge

Affidavit of Comparison of DL and Affidavit of Personal Knowledge 04.27.2016.pdf 316.27 KB (Last Modified on March 29, 2018)

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Worthless Check Affidavit

Worthless Check Affidavit 04.27.2016.pdf 658.3 KB (Last Modified on March 29, 2018)

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Sample of Demand Notice for NSF Check

Sample of Demand Notice for NSF Check 04.27.2016.pdf 314.9 KB (Last Modified on March 29, 2018)

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CHECKRedi Bank Mail Release Authorization Form Instructions

CHECKRedi Bank Mail Release Authorization Form Directions 05.17.16.pdf 74.53 KB (Last Modified on March 29, 2018)

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CHECKRedi Bank Mail Release Authorization Form

CHECKRedi Bank Mail Release Authorization Form 05.17.16.pdf 124.66 KB (Last Modified on March 29, 2018)

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Outside School-Related Organization Forms

Outside Organizations- Annual Audit Report Form

Outside Organization Annual Audit Form revised 07.14.2021 LS.pdf 161.4 KB (Last Modified on July 15, 2021)

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Outside Organization- Monthly Report Form

Outside School Related Organization Monthly Report Form revised 07.14.2021 LS.pdf 32.45 KB (Last Modified on July 15, 2021)

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Budget Report Form

Outside School-Related Org Budget Report 03.2016.xlsx 13.66 KB (Last Modified on March 29, 2018)

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Fundraising Activity Request Form

Outside School-Related Org Fundraiser Activity Request 01.01.2014.xlsx 15.63 KB (Last Modified on March 29, 2018)

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Office of Economic Opportunity (formerly MBE)

Office of Economic Opportunity (formerly MBE)

Office of Economic Opportunity Directory 4-8-19.pdf 53.48 KB (Last Modified on April 8, 2019)

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Paying Police Officers

FOP Contract- Article 15 Wages

FOP Contract - Article 15 Wages.pdf 199.29 KB (Last Modified on April 4, 2018)

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Minutes to Decimals Conversion

Conversion Minutes To Decimals 08292017.pdf 43.9 KB (Last Modified on April 4, 2018)

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Petty Cash Voucher

Petty Cash Voucher

Petty Cash Voucher 06.02.16.pdf 270.11 KB (Last Modified on March 29, 2018)

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Purchase Approval, Check Requisitions & Refunds

10922 Approval Request form - fillable

Approval_for_P-CARD_PURCHASE_-_10922_rev._10.04.2022- Fillable.pdf 152.93 KB (Last Modified on April 12, 2024)

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Request for Payment/Refund for Internal Accounts

Internal Accounts Request for Refund Payment 04.01.14.xlsx 14.03 KB (Last Modified on March 29, 2018)

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Certification as to Proprietary and/or Sole Source Purchase (Internal Activity Account)

Certification as to Proprietary Sole Source Purchase 04.25.16.pdf 279.4 KB (Last Modified on March 29, 2018)

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Receipt Books

SAR (Student Activity Receipt) Book Log

SAR-Student Activity Receipt Book Log 06.22.2016.pdf 406.62 KB (Last Modified on March 29, 2018)

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SAR (Student Activity Receipt) Reissued Book Log

SAR-Reissued Student Activity Receipt Book Log 06.22.2016.pdf 406.64 KB (Last Modified on March 29, 2018)

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CER (Community Ed Receipt) Book Log

CER-Community Education Receipt Book Log 06.22.2016.pdf 406.18 KB (Last Modified on March 29, 2018)

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CER (Community Ed Receipt) Reissued Book Log

CER-Reissued Community Education Receipt Book Log 06.22.2016.pdf 406.46 KB (Last Modified on March 29, 2018)

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Sales Tax

Procedure for Calculating Sales Tax - DR15EZ

Procedures for Calculating Sales Tax 2022 DR15EZ.pdf 142.81 KB (Last Modified on December 20, 2023)

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Procedures for Calculating Sales Tax - DR15

Procedures for Calculating Sales Tax 2022 DR15.pdf 142.76 KB (Last Modified on December 20, 2023)

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Tax Exemption Form- expiration: 5/31/2023

TAX_EXEMPTION exp. 5.31.2023.pdf 203.94 KB (Last Modified on May 31, 2018)

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Smart Snacks

Smart Snacks FAQ

Food Sales Fundraising Smart Snacks Rule FAQ 04.08.2015.pdf 208.81 KB (Last Modified on March 29, 2018)

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Smart Snacks Guidelines

Smart Snacks and FL Rule FDACS 5p 1.003 Summary of Changes.pdf 241.41 KB (Last Modified on March 29, 2018)

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Smart Snacks Adoption by School Board

Adoption of Smart Snack Food Regulations-С��ߣ Board Agenda Item-04.2015.pdf 226.92 KB (Last Modified on March 29, 2018)

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Special Activity Request

Special Activity Request Form

Special Activity Form.pdf 91.51 KB (Last Modified on October 21, 2019)

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Staff Reimbursement Log

Staff Reimbursement Log

Staff Reimbursements Log- rev. 11.2022.xlsx 20.24 KB (Last Modified on November 4, 2022)

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Reimbursement Request over $300

REIMBURSEMENT REQUEST OVER 300 request form PDF Final.pdf 184.34 KB (Last Modified on February 24, 2023)

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Stale Dated Checks

Stale Dated Checks - Table Topics - 2024

01.31.2024 Table Topics- Stale Dated Checks -LS.pdf 691.91 KB (Last Modified on February 2, 2024)

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Stale Dated Check Schedule - 2024

Stale Dated Checks Schedule- due 02.16.24.xlsx 23.95 KB (Last Modified on February 2, 2024)

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Stale Dated Check Log

Staled Dated Check Log- revised 09.17.2017.xlsx 21.7 KB (Last Modified on January 26, 2023)

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Sample Letter- Stale Dated Checks

STALE DATE CHECK SAMPLE LETTER revised 01.19.23.docx 37 KB (Last Modified on January 26, 2023)

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Student Debt from Another School

Student Debt from Another School

Student Debt from Another School. revised 08.23.2021.pdf 178.09 KB (Last Modified on March 29, 2022)

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Submission of Dollars to the District

Submission of Dollars to the District

Submission of Dollars to the District Memo rev. 02.2024.pdf 137.83 KB (Last Modified on February 29, 2024)

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Tickets

Report: Tickets Sold

Report of Tickets Sold 07.01.15.xlsx 13.46 KB (Last Modified on March 29, 2018)

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Report: Ticket Sales at the Gate

Ticket Sales at the Gate 07.01.15.xlsx 16.05 KB (Last Modified on March 29, 2018)

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Rolled Tickets: Perpetual Inventory Record Log

Rolled Tickets-Perpetual Inventory Record 05.18.2016.pdf 91.14 KB (Last Modified on March 29, 2018)

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Flat Tickets: Perpetual Inventory Record Log

Flat Tickets-Perpetual Inventory Record 05.18.2016.pdf 91.34 KB (Last Modified on March 29, 2018)

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Transfers

Inter-Funds Transfer Request Form

Inter-Fund Transfer Form Jan 2016.xlsx 20.47 KB (Last Modified on March 29, 2018)

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